Information on personal data processing

Personal data controller

The Swedish Association of Graduate Engineers is the personal data controller for the processing of the data submitted in this application.

Contact details:
Swedish Association of Graduate Engineers
Box 1419
SE-111 84 Stockholm

How do we process your personal data?

The General Data Protection Regulation is applicable when the Swedish Association of Graduate Engineers processes your personal data. Membership of the union association constitute sensitive personal data in accordance with the General Data Protection Regulation. The Swedish Association of Graduate Engineers is responsible for the processing of the data submitted to us in connection with applications for confederation membership. We need this data in order to deal with your application and administer your membership with us, and to carry out evaluations and surveys. We will also process your personal data within the scope of the Swedish Association of Graduate Engineers' purpose and activities in accordance with our statutes, and which you noted when you applied for membership. Our statutes can be found here (in Swedish).

We also process your personal data when we send you Ny Teknik, newsletters, notices to attend meetings and invitations to participate in various activities such as courses, seminars and networking sessions. If you do not wish to receive these mailings, you can unsubscribe from the relevant newsletters or contact the Membership Service.

We need to process your data so that we can fulfil our obligations to you as a member and in order to safeguard your interests relating to employment and pay conditions, labour law and other obligations which the Swedish Association of Graduate Engineers has in respect of you its members. We may also need to process the data for other work that we do within the scope of our union activities, such as benefits and services included in your membership. The data may also be submitted to other parties for processing for the specified purposes, such as administration of labour market insurance policies. For more information about this, please see Personal data processors below. Articles 6.1b and 9.1d of the General Data Protection Regulation (GDPR) provide the legal basis for these processing operations.

Data may be passed on to a relevant authority, such as the Swedish Tax Agency, if there is a legal obligation to do so. Article 6.1c of the General Data Protection Regulation provides the legal basis for this.

The confederation may also use personal data for statistical purposes. Article 6.1e of the General Data Protection Regulation provides the legal basis for this processing operation.

If your application does not lead to membership for any reason, we will only process your personal data for the time it takes to clarify whether you should be granted membership, and the same is applicable if you have cancelled the application procedure of your own volition, if your intention was to cancel the application procedure. Article 6.1f of the General Data Protection Regulation provides the legal basis for this processing operation.

Our group insurance agreement with Akademikerförsäkring gives new members of the confederation accident insurance and life insurance free for three months. After that, you have the opportunity to choose whether you wish to carry on with the policies.

The confederation regularly submits member data to Akademikerförsäkring in order to fulfil the purpose of the group insurance agreement. The confederation's privacy policy is also applicable to the insurance policies that you have via the agreement with Akademikerförsäkring.

The confederation has concluded an agreement with Akademikerförsäkring to ensure that they handle your personal data correctly. This regulates the fact that personal data may only be processed in accordance with the GDPR, for example, along with the requirements for secure handling and confidentiality that are applicable and the length of time for which the data may be retained. We have also ensured that the confederation has the opportunity to check that Akademikerförsäkring is operating in compliance with the agreement.

Akademikerförsäkring has a privacy policy for its processing of personal data. You can view it by following this link (in Swedish).

We process your personal data so that we can give you:

  • advice and other support on labour law-related, professional and union issues (includes salary review and advice on unemployment insurance and occupational injury insurance)
  • legal assistance by representing you in connection with union negotia-tions and in court and arbitration proceedings.
  • the income insurance included in your membership.
  • the confederation magazine
  • training courses, seminars and other meetings for members
  • careers advice, including review of CVs
  • newsletters, information for members and suchlike
  • an invoice containing the right membership fee
  • implement collective agreement negotiations
  • implement member surveys
  • implement questionnaire mailings relating to matters such as pay statistics
  • produce salary statistics

Obtaining data

Data is normally obtained directly from you, but it may also be obtained from your employer or other sources. We use SPAR, the state personal address register, for address details. This means that you do not need to notify us of your change of address if you move house. We will receive data from SPAR about your new registered address around ten days after it has been registered with the Swedish Tax Agency. If you have registered what is known as a special postal address alongside your registered address, SPAR will send information on the special address instead. Automatic address updates do not work if you move abroad – in this case, you have to let us know your new address yourself.

Processing of data

Special rules in the General Data Protection Regulation apply when sensitive personal data is processed at the Swedish Association of Graduate Engineers. Processing of your personal data includes collection, storage, handling, sharing and screening, for example. Article 9 of the General Data Protection Regulation provides the legal basis for these processing operations.

Personnel at the Swedish Association of Graduate Engineers process personal data on the basis of their job descriptions and in accordance with the General Data Protection Regulation in order to fulfil your agreement on membership to the Swedish Association of Graduate Engineers. Personal data is also processed by elected representatives appointed by members of the Swedish Association of Graduate Engineers.

The Swedish Association of Graduate Engineers is the personal data controller for your data. The Swedish Association of Graduate Engineers sometimes needs to appoint external assistance to be able to meet our obligations towards you as our member. The Swedish Association of Graduate Engineers then signs personal data processor agreements with personal data processors for processing of your personal data on behalf of the Swedish Association of Graduate Engineers. The purpose of the personal data processor agreement is to fulfil the requirements of the General Data Protection Regulation for a written agreement between the Personal Data Controller (in this case the Swedish Association of Graduate Engineers) and the Personal Data Processor (the external party appointed by the Swedish Association of Graduate Engineers).

In this agreement, the Personal Data Processor undertakes to ensure that per-sonal data is processed according to the General Data Protection Regulation, applicable laws, regulations and industry standards. There is a personal data processor outside the personal data controller's organisation.

By way of example, they may be a personal data processor agreement between the Swedish Association of Graduate Engineers and a magazine distributor. The distributor then processes your data to be able to send you information on behalf of the Swedish Association of Graduate Engineers.

  • The Swedish Confederation of Professional Associations and its member confederations
  • Saco Folksam Försäkrings AB, which administers income insurance
  • Local associations
  • Prevent (work environment issues)
  • IT suppliers

If you participate in conferences, courses or training courses, we will need to pass on personal data to be able to provide you with accommodation and food, for example. You can view more information about this and give your centre on the information page for the training course in question.

Changing data

The Swedish Association of Graduate Engineers is keen to ensure that the personal data it processes is correct. Incorrect data will be corrected as soon as possible. To be able to give you, our member, the best service possible, therefore, it is important for you to notify us of any changes such as a change of employer or similar. The easiest way of going about this is to log in to your member page on the Swedish Association of Graduate Engineers website and make your own changes to your personal data. If you do not update your data with regard to your place of work and contact details, this may result in us being unable to represent you to the extent we would be able to represent you if you kept your information up to date.

Do not forget to update your data if you:

  • switch to a new employer
  • start your own company
  • become a manager
  • go on parental leave
  • becoming employed

Go to your page

When membership is concluded

The Swedish Association of Graduate Engineers will regularly screen your per-sonal data following compliance with the objective and purpose, but it may retain your data while the general period of limitation in section 2 of the Periods of Limitation Act (1981:130) is in force so as to be able to establish, exercise or defend legal claims even if you have asked to leave the confederation. One possible example of this is if we need to retain your personal data on the basis of a period of limitation for cases that we have pursued on your behalf, or if we need to be able to deal with claims for refunding or failure to pay membership fees. Furthermore, some data may be retained if the Swedish Association of Graduate Engineers needs to keep it in order to meet the demands made of us on account of other legislation such as the Accounting Act.

Views or questions on processing

As a member, you have a right to receive a summary of your personal data held by the Swedish Association of Graduate Engineers. The easiest way to check what information we hold on you is to log in to your member page. You have the right to request correction and amendment of your personal data. You do not have the right to so called data portability, for example, the transfer of your personal data, since our IT-systems at the moment do not support such a transfer.

The Swedish Association of Graduate Engineers would also like to draw your attention to your right to submit complaints to the Swedish Data Protection Authority concerning the confederation's processing of your personal data.

If you have any questions regarding the processing of personal data, you are welcome to consult the confederation's personal data processing officer by sending an email to GDPR@sverigesingenjorer.se.

Data protection officer

The data protection officer's overall and most important job is to monitor the personal data controller's compliance with the General Data Protection Regula-tion. As a member, you can contact the data protection officer with regard to issues relating to the processing of your personal data and the exercising of your rights.

The Swedish Association of Graduate Engineers' data protection officer is based at the Swedish Confederation of Professional Associations and can be contacted by email at dataskyddsombud@saco.se or on +46 8 613 48 00.