How Sveriges Ingenjörer, the Swedish Association of Graduate Engineers, handles personal data in accordance with the General Data Protection Regulation (GDPR) and contact details of the personal data controller.
Sveriges Ingenjörer is the personal data controller for the processing of your personal data as a member of the association.
111 84 Stockholm
In connection with negotiations, we may also collect details about you, such as your contact details, your personal registration number, information about your employer and salary, from your employer and/or its employers’ organisation.
Personal data may also be collected from other trade unions or collaboration partners, for example in order to able to represent you in negotiations locally or centrally or to offer you the member benefits included in your membership.
Sveriges Ingenjörer is responsible for the processing of the information submitted to the association in connection with an application for membership. We need this information in order to process your application and administrate your membership with us, as well as to be able to offer you the services and benefits included in the membership. Furthermore, we will process your personal data within the framework of Sveriges Ingenjörer's purpose and activities in accordance with our statutes, which are approved by members when applying for membership. Our statutes can be found here.
We also process your personal data when we send you the members’ magazine Ingenjören, the magazine Ny Teknik, newsletters, invitations to meetings and offers to participate in activities such as courses, seminars and networks. If you do not wish to receive these mailings, you can unsubscribe from the respective newsletter or contact our membership service.
Agreement – processing of your personal data is necessary to fulfil a membership agreement between you and Sveriges Ingenjörer or to take steps before entering into such an agreement.
Consent - you have given your consent to your personal data being processed for a specific purpose.
Legal obligation – processing of your personal data is necessary to fulfil a legal obligation incumbent on Sveriges Ingenjörer.
Public interest – processing of your personal data is necessary to perform a task of public interest as a result of legislation, a collective agreement or similar.
Balance of interests – processing of your personal data is necessary for purposes related to our or a third party's legitimate interests, provided that your individual interests or fundamental rights and freedoms do not take precedence.
Within labour law etc. – processing of your personal data is necessary so that we can fulfil obligations or exercise particular rights within labour law or within social security and social welfare on our own behalf or while representing you as a member.
Legitimate trade union activity – processing of your personal data is conducted internally within the framework of the Sveriges Ingenjörer's legitimate activities. There are appropriate protective measures in place for this.
Legal claim – processing of your personal data is necessary to assert or defend legal claims.
personuppgifter är nödvändig för att vi för egen del eller i vårt företrädarskap av dig ska kunna fullgöra skyldigheter eller utöva särskilda rättigheter inom arbetsrätten eller inom områdena social trygghet och socialt skydd.
Berättigad facklig verksamhet – Behandlingen av dina personuppgifter utförs internt inom ramen för Sveriges Ingenjörers berättigade verksamhet. För detta finns lämpliga skyddsåtgärder.
Rättsligt anspråk – Behandlingen av dina personuppgifter är nödvändig för att göra gällande eller försvara rättsliga anspråk.
In cases where there is a legal obligation, information may be passed on to the relevant authority, for example the Swedish Tax Agency.
The association may also use personal data for statistical purposes.
If for any reason your application for membership does not result membership, we will only process your personal data for the time it takes to establish whether you are to be granted membership. This also applies should you voluntarily cancel the application procedure if it was your intention to cancel the application procedure.
Upon joining and leaving the association, as well as during your ongoing membership, your personal data will be processed to administrate your membership. This includes information such as your name, personal identity number, address, telephone number, e-mail address, bank account number, employer, salary, level of employment, degree title and degree date, which are processed for these purposes.
Trade union advice, negotiation support and legal support are included in your membership of Sveriges Ingenjörer. For these purposes, we process your personal data in order to be able to contact you via email, telephone, other digital means of contact and in-person meetings. In some cases, we need to share your personal data with local trade union representatives, other trade unions we cooperate with, employers, employers’ organisations, courts or arbitration bodies. In connection with negotiations and court cases, it may be necessary to travel. If so, your personal data may be shared with travel booking companies to facilitate booking of travel and accommodation.
In matters of patent law, we cooperate with the intellectual property firm AWA. In matters concerning self-employment, we cooperate with the law firm Hellströms. In social insurance matters, we cooperate with LO-TCO Rättsskydd. In claims cases, we have liability insurance through Trygg-Hansa. In all of these cases, we need to transfer personal data to our partners so that they can assist you with advice or examine the issue of legal aid or insurance claims.
It is also necessary to process your personal data in connection with collective bargaining processes and labour market conflicts, as well as to be able to conduct local trade union work, for example at members’ meetings.
As a member of Sveriges Ingenjörer, you have access to a range of benefits and discounts. In order to be able to provide these, it is often necessary to process your personal data and to disclose your personal data to carefully selected partners with whom we have signed an agreement on the handling of your personal data. The membership benefits that require personal data processing relate to Ingenjören magazine, Ny Teknik magazine, Chefstidningen for executive members, income insurance through Folksam, discounted insurance premiums through Akademikerförsäkring and If, discounts on mortgages through Nordea and provision of various scholarships and funds.
We also provide courses, training, webinars and events for members and elected representatives that may involve collaborations with external companies or other partners such as conference centres.
We also provide career-related benefits such as CV reviews and interview training.
We produce salary statistics to track salary trends, check compliance with our collective agreements and give members a valuable tool when preparing for salary dialogues.
Sveriges Ingenjörer also conducts surveys, questionnaires and evaluations in order to improve our services and develop and monitor our membership benefits.
Read more about the measures we take to protect your personal data and how we handle the collection and disclosure of your personal data.
In order to provide you with the services and benefits included in your membership, Sveriges Ingenjörer may disclose your personal information to external partners, as described above. This only occurs after entering into an agreement that guarantees that your personal data is protected and that appropriate measures are taken to ensure correct and legal processing of your personal data. The external parties are companies and organisations in the following categories:
We also disclose personal data to other personal data controllers with whom we cooperate in order to provide you with the services and benefits included in your membership. Also in these cases, we ensure legal and correct processing of your personal data. These are:
We have technical and organisational safeguards in place to protect your personal data against accidental or illegal destruction, loss, unauthorised access and other illegal or unauthorized methods of processing personal data.
This is done through various systems, including firewalls and routines to protect against unauthorised access to your personal data. Employees of Sveriges Ingenjörer have authorisation to access your personal data only in cases where it is necessary for them to be able to perform their duties at different authorisation levels and are obliged to treat the information confidentially. Subcontractors' access is regulated in special agreements.
Personal data that exists and is stored in physical documents and is processed manually is stored in locked premises with limited access.
As a general rule, your personal data will not be processed by Sveriges Ingenjörer outside the EU or EEA.
If Sveriges Ingenjörer engages a personal data processor outside the EU and EEA, we will take appropriate protective measures to ensure that your personal data is safeguarded, for example by entering into standardised data protection agreements.
Sveriges Ingenjörer wishes to ensure that all personal data that we process is correct. Incorrect information will be corrected as soon as possible. In order to provide you with the best possible service, it is therefore vital that you notify us of any changes such as a change of employer or similar. The easiest way to do this is to log in to your member page on the Sveriges Ingenjörer website and update your personal data yourself. If you do not update your information regarding your workplace and contact information, it may result in us not being able to represent you to the same extent as if you keep the information up to date.
Remember to update your details if you:
Sveriges Ingenjörer will always delete your personal data after the purpose has been fulfilled, but may save your data for the time required by a collective agreement or by law, e.g. the accounting legislation.
For processing that does not have a specific time for storage regulated by law or collective agreement, the data is not saved longer than is necessary for the purposes for which the data is processed. This means that it is stored as long as you are a member of Sveriges Ingenjörer and for a certain period thereafter.
If you have been represented by the union in a labour law matter or dispute, your data will be saved in accordance with the statute of limitations. We must be able to safeguard your rights, as well as protect the union from legal claims.
Inom ramen för Sveriges Ingenjörers verksamhet inhämtar vi och behandlar även personuppgifter för dig som inte är medlem i förbundet. Det kan röra sig om dig som har besökt våra lokaler, har sökt anställning hos oss, deltar i en undersökning eller i vårt opinionsbildande arbete, är vittne eller motpart i ett ärende rörande Sveriges Ingenjörers medlem, är arbetsgivarföreträdare, har ansökt om arbetstillstånd, deltar i kurs eller event som anordnas av Sveriges Ingenjörer. Självklart hanterar vi dina personuppgifter med varsamhet och i enlighet med de krav lagstiftningen ställer. Vi vidtar flera åtgärder för att säkerställa att dina personuppgifters säkerhet och i den mån vi kan behöva lämna ut uppgifter till andra externa parter som tex domstolar och skiljenämnder, med- och motparter, leverantörer av IT-tjänster sker det i enlighet med den rättsliga grund som finns för det ändamålet enligt gällande lagstiftning samt, där så krävs, efter upprättande av avtal som säkerställer en lagenlig behandling av dina personuppgifter.
You also have the right to object to our processing of your personal data in cases where the processing is based on balance of interests, whereby we will conduct a new balance of interests analysis and take your views into account. In specific cases, you can also request that your data be deleted. However, we cannot delete data that is required on the legal basis of the association’s being able to fulfil the membership agreement with you or of the association's legal obligations while your membership is ongoing.
You have the right to receive the information we have about you that we process within the scope of your membership in a structured and machine-readable format in order to be able to move your data.
Sveriges Ingenjörer would also like to inform you that you have the right to submit a complaint to the Swedish Data Protection Agency (IMY) regarding the association's processing of your personal data.
If you have questions regarding the processing of personal data, you are welcome to contact the person at Sveriges Ingenjörer who responsible for processing personal data by e-mail at firstname.lastname@example.org.
The general and most important task for the data protection officer is to monitor that the personal data controller complies with the data protection regulation. As a member, you can contact the data protection officer regarding questions relating to the processing of your personal data and the exercise of your rights.
Sveriges Ingenjörer's Data Protection Officer can be contacted via e-mail at email@example.com.